Virtual & ePosters (P, LBP, VP, LBVP)

Deadline for uploading ePosters: 1st September 2023 midnight BST (any posters uploaded after this date will NOT be considered for any of the congress prizes or poster highlights session)

Deadline for uploading Late Breaking News ePosters: 21st September 2023 midnight BST (once notification acceptance is received from the presenter by the organisers, further instructions will be provided)

Please note: All in-person P and LBP Presenters also need to prepare a traditional printed poster.

Please remember that all posters will be available digitally via the e-poster boards onsite, congress app and virtual platform. If the presenter is registered with a virtual congress ticket, the only presentation opportunity will be via the video/audio file preloaded with the digital poster.

No product, service, or therapeutic option should be over-represented when comparing competing products, services, and therapeutic options. Generic names are preferable. If trade names are also used, they should be provided for all products discussed rather than for a single product only. Logos from industry are not permitted on any Congress materials including presentation slides and posters. Use of industry/company-prepared slides in a CE activity is not permitted. Please use this Tip Sheet to ensure that your presentation is fully compliant, for the CME Accreditation.

Presenting a Virtual/ePoster

Please check the programme for your presentation details:  

Please remember that all posters will be available digitally via the e-poster boards onsite, congress app and virtual platform. 

If the presenter is registered with a virtual congress ticket or their poster is a virtual/e-poster only, then the only presentation opportunity will be via the video/audio file preloaded with the digital poster. There is not a dedicated time in the programme to view these posters on the e-poster boards in the venue.

If a presenter is onsite at the congress and has a VP poster presentation, they are not officially required to stand by an ePoster board at the venue during Poster Sessions. There is nothing stopping presenters from arranging to present to attendees informally during the congress.

Technical specifications for ePosters

You will be asked to upload an e-poster document and an audio or video .MP4 file to the congress platform by 1st September 2023. Please use these instructions to upload your file/s.

You may use a template for guidance that can be downloaded HERE

The same file used for poster printing can also be uploaded to the virtual congress platform. There is no actual restriction to the file dimensions as delegates will be able to zoom etc. We suggest, delegates go with the same dimensions etc as the printed poster for uniformity and to prevent the duplication of work all around.

Recording your MP4 file for your ePoster

You are encouraged to include a short 3-5 minute video/audio recording to accompany your ePoster. As this is a hybrid congress, please consider the delegates who will view your poster on the virtual platform. A video/audio will help to explain your poster in more detail and make it more engaging. For the video, we feel that slides or the PDF with the presenter in a smaller window on the screen is best. That way viewers see their work and see them presenting.

In case you encounter any difficulties with the format, please contact Michael Lockett, Platform Manager  

Instructions for Pre-recorded Video
We request you prepare and upload a video of your presentation, including a brief introduction with a webcam (if desired) and slides with a voice-over for your presentation. Please use these instructions to upload your file/s.

Video Specifications:
The technical requirements of the video are as follows:

Tools for Preparing the Video:

You can prepare your video and its transcription using any recording and editing tool that will produce an output that will meet the above specifications.

Using Descript: Free usage of the Descript app for video recording, editing, and captioning (available for Mac and Windows, but not Linux). Descript makes it very easy to record an on-screen presentation, optionally with a webcam view. The video is then automatically transcribed and Descript provides nice tools to quickly fix transcription errors. The video can also be edited directly by editing the transcription, for example, to cut out mistakes (no need to stop and restart recordings, just keep going), and fillers can be automatically removed. Once the video and transcription are ready, you can export them as .mp4.

Other options for video recording:

You can use PowerPoint: Create Voice Over Powerpoint and convert to MP4
Another simple way to record the presentation is to use a video conferencing tool to record the content displayed by your computer screen and your voice recorded by the computer microphone, or an external microphone. In that way, you can show your face via webcam and display your slides as you talk. You can use any meeting software, as long as you get a good quality recording, and your final file is in the MP4 format. You may wish to edit the video after having recorded it. Here are some links to instructions on recording a meeting on common platforms:

Please note: All in-person ePoster Presenters also need to prepare a traditional printed poster.

WMS Twitter Feed
WMS Facebook Feed