Instructions for Selected Poster, Virtual Poster and Short Oral Presenters

Virtual Posters (P, LBP, VP, LBVP)   Short Oral Presentations (P)  

    Traditional Printed Poster (P, LBP)    

Accepted selected in-person poster presenters will have assigned times at which they will have to present and discuss the poster with other attendees of the poster session. We recommend that you are by your poster to answer questions etc. during that specific poster session time. Please see the programme for full schedule details nearer to the time of the congress. Our FAQ page also has lots of useful information.

Deadline for uploading ePosters: 1st September 2023 midnight BST (any posters uploaded after this date will NOT be considered for any of the congress prizes or poster highlights session)

Deadline for uploading Late Breaking News ePosters: 21st September 2023 midnight BST (once notification acceptance is received from the presenter by the organisers, further instructions will be provided)


All posters (regardless of whether the presenter is attending in-person or virtually) will be available digitally via the e-poster boards onsite, congress app and virtual platform. Therefore all poster presenters should upload a digital poster and MP4 file for their poster/s by the appropriate deadline above.

All in-person poster presenters will need to bring a printed poster as well.

If the presenter is registered with a virtual congress ticket, the only presentation opportunity will be via the MP4 file preloaded with the digital poster.

If a poster has been selected for a Short Oral Presentation, then the Pxxx reference is the short oral and poster board presentation reference number. 

Please use this Tip Sheet to ensure that your presentation is fully compliant, for the CME Accreditation.

Programme Key

I = Invited Speaker
O/LBO = Selected Oral Presentation/Late Breaking Selected Oral Presentation
P/LBP = Poster Presentation/Late Breaking Poster Presentation (on display at the venue and on the virtual platform)
VP/LBVP = Virtual Poster Presentation/ Late Breaking Virtual Poster Presentation (on display on the virtual platform and on ePoster boards at the venue)

Use of Copyright Protected Material

Speakers in Washington University School of Medicine accredited programmes are required to abide by the University’s policy on the use of copyright protected material. Please see the Copyright Information available at: 

Privacy of Patient Information: Washington University expects presenters to adhere to the University HIPAA Guidelines and ensure explicit patient identifiers, as well as potentially recognisable marks must not appear in presentations, unless patient consent has been obtained.
Adherence to Washington University School of Medicine accredited Activities Guidelines: Speakers will adhere to the ACCME Standards for Integrity and Independence in Accredited Continuing Education.

Publication Consent

All delegates will be asked during the registration process if they are happy for the recorded presentation/poster/audio/video, and any related recorded Q&A session, to be available on the virtual platform for up to 3 months post-event and potentially on the WMS website and social media for members to access thereafter. If you don't consent, your presentation recording, and related recorded Q&A session, will be available for viewing during the congress then removed within approximately 2-weeks post-congress. 

How can I secure my ePoster presentation when it is online?

The copying and recording of content presented is prohibited (see Code of Conduct). Presenters are encouraged to indicate in their presentations content presented shall not be shared or copied. Presenters may also secure a Digital Object Identifier (DoI) for their presentation by uploading it to an open data sharing repository for posters and slides.

Messaging ePoster Presenters

Within the virtual platform and app, there is a messaging service to facilitate scientific exchange.  

Poster Highlights

The Prize Committee will review the ePoster presentations prior to the virtual congress and the Organisers will notify the successful presenters by 25th September 2023. The Poster Highlights session is on Saturday 7th October 2023. There will be 6 x 10 + 5 (Q&A) minute presentations. The presenter should prepare 3-5 PowerPoint slides (including introduction, main findings, main messages, acknowledgement) to show during session and must present data as indicated on the original poster.

If you have any queries, please do not hesitate to contact Patrizia Male, Abstract Manager



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